Governance

Constitution and Bylaws

The Yellowknife Ski Club is a registered non-profit society in the Northwest Territories, principally operating in and around Yellowknife.  As established in the Constitution and Bylaws, the object of the Yellowknife Ski Club is:

To promote Cross Country Skiing and Biathlon, and to provide the Yellowknife community with opportunities for growth, development and enjoyment through skiing, and to support other organizations that promote outdoor activities that complement skiing.

Board of Directors

The Yellowknife Ski Club Board consists of up to 12 Directors, elected by the Membership, and responsible for the effective governance of the organization.  Detailed Position Descriptions have been prepared for each Director, as well as an Org Chart.  The governance structure includes an Executive Committee.

The Board of Directors typically meets on the first Tuesday of each month at 7:00 pm in the main chalet. Members are welcome to attend. An Annual General Meeting is held after April 30th each year, to report to the membership on the past ski season and plans for the next, and to elect directors.

 2016-17 Board of Directors

   Board Position Board Member
   President Chris Joseph
   Vice-President Kevin Hodgins
   Treasurer Tania Hercun
   Secretary Toby Kruger
   Past-President (non voting) John Stephenson
   Registrar Mark Cliffe-Phillips
   Facilities Greg Littlefair
   Trails Vacant
   Communications Lisa Scott
   Grants & Fundraising Vacant
   Programs Vacant
   Events Kerry Wheler
   Volunteers Vacant

Strategic Plan

Following over a year of engagement with the Membership, the Board finalized and adopted a 2013-2018 Strategic Plan in December 2012. 2018 is significant because it will mark the 50th anniversary of the founding of the Yellowknife Ski Club. The Strategic Plan will be implemented through a Detailed Action Plan, and will be reviewed by the Board at least annually.

New Grooming Equipment Facility

In recent years, the Yellowknife Ski Club has purchased over $100,000 in new ski trail grooming equipment, in addition to the existing stock.  In order to protect that investment, and also to ensure the well-being of our volunteer groomers and mechanics, the construction of a new heated Grooming Equipment Facility has been prioritized.  On April 2, 2013, at a Special General Meeting the Membership authorized the Board to borrow up to $250,000 for this project, and on May 7, 2013, the Board struck a Grooming Shed Working Group to move the project forward.  The Working Group will make a proposal to the Board for the project, and then will oversee construction if the project proceeds.

Policies

The Board and the Membership are responsible for being familiar with and operating in accordance with the Policies of the Yellowknife Ski Club, including:

Annual Report, Financial Statements & Budget

The Board accounts to the Membership for activities over the past year through the 2015_2016 Yellowknife Ski Club Annual Report_Final and communicates the spending plans and priorities for the upcoming year in the 2016_2017 Ski Club Budget Draft v.2

2014-2015 Comparative Income Statement

Balance Sheet

Income Statement Actual to budget

Project Income Detail

Minutes

The approved Minutes of past Membership and Board meetings are posted to the website, with the immediate past meeting Minutes posted in draft form.

Membership Survey

The Yellowknife Ski Club aims to be a Member-centred organization.  To that end, the Club periodically conducts surveys of the Membership, in order to gain a better understanding of their needs, views, and priorities. Such a survey was conducted in 2011, and then again in May of 2013. The most recent survey results show us that the great majority of Members are generally satisfied or very satisified with the Club, and content with the fees.  Many other trends and constructive Member comments to make the Club even better have been noted by the Board, and are very much appreciated.

Insurance

Cross Country Canada maintains liability insurance for all levels of the Association, including the Yellowknife Ski Club.  This coverage applies to all Club members when involved in a ski related activity.

It is mandatory that all Members and participants in Yellowknife Ski Club programs sign an Informed Consent and Assumption of Risk Agreement, either electronically upon purchasing a membership, or separately by completing and submitting a paper Informed Consent and Assumption of Risk Agreement to the Club.

Comments and Suggestions

If you have a question, a comment or a suggestion for the Board of Directors, please contact us. The phone and email accounts are checked regularly, and information is forwarded to the appropriate Director for follow-up.